Europa Foundry

PO Autopilot

Guides for more reliable Shopify B2B order entry.

Practical explanations of the matching, checking, and review work behind customer orders that arrive outside the storefront.

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Illustration of a B2B order moving through interpretation, matching, checks, review, and Shopify draft-order creation

How to Automate B2B Order Entry in Shopify

Learn how to automate B2B orders received outside your Shopify storefront, from buyer and product matching through checks, review, and draft-order creation.

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Start with the big picture

Begin with the broader outside-storefront order-entry problem, then follow the focused guides for intake, matching, and order checks.

10 operational guides are organized below by the part of the workflow they explain.

Order intake

Start with the channels customer orders already use.

Illustration of an emailed B2B order and attachment becoming a Shopify draft order

How to Automate Emailed B2B Orders in Shopify

Turn emailed B2B orders—attachments or body text—into reviewed Shopify draft orders with reliable buyer, product, UOM, and order-detail matching.

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Illustration of a customer purchase order being resolved into a Shopify B2B draft order

How to Turn a Customer Purchase Order Into a Shopify B2B Draft Order

Learn how to turn an incoming customer PO into a Shopify B2B draft order by matching the buyer, SKUs, units, pricing, address, and exceptions before creation.

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Matching & mappings

Resolve buyer context, product identity, and units with evidence.

Illustration of incoming order information being matched to the correct Shopify B2B company location

How to match incoming B2B orders to the right Shopify company location

Learn how to match incoming customer orders to the right Shopify B2B company and company location using buyer identity, addresses, and confirmed evidence.

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Illustration showing the same buyer SKU mapping to different Shopify variants for different buyers

How to handle customer-specific SKUs in Shopify B2B orders

Learn how to map a buyer's own product codes to the correct Shopify variants, reuse approved mappings, and keep uncertain matches in review.

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Illustration showing four cases converted into 48 Shopify units using an approved case-pack mapping

How to interpret cases, packs, and units of measure in Shopify B2B orders

Learn how to interpret cases, packs, and eaches on incoming Shopify B2B orders using buyer-specific mappings and review before draft creation.

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Order checks

Surface the details that need attention before draft creation.

Illustration showing duplicate purchase-order and revision review paths

How to prevent duplicate customer POs in Shopify B2B

Learn how duplicate customer POs reach Shopify B2B order-entry workflows, what signals deserve review, and how to distinguish repeats from legitimate revisions.

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Illustration comparing an incoming PO price with the applicable Shopify B2B price

How to handle PO price discrepancies in Shopify B2B

Learn how to compare buyer-supplied PO prices with applicable Shopify B2B pricing and route legitimate pricing discrepancies for review.

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Illustration of an order with one line requiring inventory review

How to check inventory before creating a Shopify B2B draft order

Learn how to surface stock shortages on incoming B2B orders before creating Shopify draft orders—without silently changing quantities or fulfillment decisions.

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Illustration comparing an incoming PO shipping address with a saved Shopify company-location address

How to handle shipping-address changes on Shopify B2B purchase orders

When a customer PO has a ship-to address that differs from its Shopify B2B company location, compare both before creating the draft order.

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